The Student Jobs hiring process always works one term ahead — the Fall process is for hiring Spring TAs and students for hourly jobs, the Spring process is for hiring Fall TAs and students for hourly jobs.
Student Jobs Timeline
- Week 1 of the term: Director of Administration and Finance determines which subjects will have one or more TA positions and the level of effort for each (50% = half-TA / 10 hours per week; 100% = full TA/20 hours per week)*.
- Week 3 of the term: Fiscal Officer sends discipline areas a list of students who must have a TA position based upon their admissions package. Administrative assistants begin entering the jobs into the online system. Hourly positions can also be entered (note: system is not live/available to students yet).
- Week 5 of the term: Discipline area deadline to assign students on the list referenced above to specific classes as teaching assistants. Administrative assistants enter these student names into the Jobs System.
- Week 6 or 7 of the term: The Jobs System "goes live" allowing students to look for and apply to posted positions. At this time, instructors should announce the opening of the system to students in their classes.
- End of week 9: The jobs system closes to applications. Instructors then have one week to go into the jobs system to review applicants and make hiring decisions.
- Week 10: Director of Administration and Finance, Fiscal Officer and Academic Administrator review instructor's selected students for eligibility (both TA and hourly positions). If a student is found ineligible or an assignment change is needed for another reason, the Director of Administration and Finance communicates with the instructor to facilitate the selection of another student. Final hiring decisions are confirmed by the end of week 11.
- By week 13: Automatic job offer confirmations are emailed to selected students and instructors.
The Jobs System will likely re-open in the final weeks of the term as any new jobs arise. Students are notified by email that more positions have come available.
* Sometimes a position designated as a "half-TA position" gets assigned as a " full TA position" instead if a PhD student guaranteed a full TA position in their admissions packages is hired.
The Graduate Student Union is currently in negotiations with the Institute regarding TA compensation. When updates are known they will be posted or linked to from this page.
At the beginning of each term, all TAs are required to participate in a training session run via the Canvas class website system and administrated by the Department's Student Services team.
Research Assistantships (RAs)
RA positions are not administered through the Department's Jobs System but are coordinated between instructor, student and the Department's financial team.