Travel Proposals & Information

Keep in mind that travel occurring during the regular term must take place on weekends followed by a Monday and/or Tuesday holiday or during spring break (see the MIT Academic Calendar).

Travel and accommodations must be covered by the sponsor (Department, other MIT funds, or external organizations), so that field trip travel does not become a financial burden to the students. Students are expected to pay for meals, visa fees, and personal expenses.

The Head must approve ALL subject travel, including local trips, regardless of location, duration, or source of funding. The Educational value of the trip is of utmost importance.

Apply for Travel Now

  1. Complete the Travel Proposal form by the deadline — July 1 for fall/IAP workshops, November 1 for spring workshops and for summer workshops with travel, April 15.
  2. If approved, all travelers will be contacted by a Department administrator for continued planning and adherence to Department travel requirements.
  3. Travel is approved based on the specifics of dates, location, itinerary and budget. If these change after approval, you must resubmit the proposal without guarantee of approval or additional funds.

Department Travel Emergency & Contact Information Form

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Every student traveling must complete the Department's Travel Emergency & Contact Information Form. The form can be downloaded and digitally filled in or downloaded and printed.

Register Your International Travel with MIT

Please register your international travel with MIT's International Coordinating Committee (ICC). Registration is encouraged for all MIT business and academic travel, particulary to destinations with MIT International Travel Risk Policy warnings. Students participating in certain organized programs are required to register their MIT sponsored or financed off-campus travel and should contact their program manager/administrator for more information on how to register their trip.

If you are a student program administrator who has never registered travel in the MIT Registry before, please contact the registry administrators.